Guidelines Issued for the Proper Use of the State Emblem

The General Administration Department has introduced new guidelines to ensure the proper use of the state emblem and to prevent its misuse. These rules provide clear direction on where and how the emblem can be used, thereby safeguarding its dignity. The guidelines are based on the Emblems and Names (Prevention of Improper Use) Act, 1950 and the National Emblem of India (Prohibition of Misuse) Act, 2005.

As per the new regulations, no individual, including former officials, is permitted to use the state emblem or any similar design without prior government approval. Its use for private purposes such as business, trade, or trademarks is strictly prohibited. The official seal must follow a standard format, with the emblem placed within a circular or elliptical frame, and it can be used at the top centre of government communications, orders, and certificates.

Only officials holding positions above the rank of Deputy Collector or Deputy Secretary are allowed to use the emblem on personal letterheads. Gazetted officers may include it on visiting cards, while those below the rank of Under Secretary require special permission. Retired officials and former public representatives are not allowed to use the emblem. The emblem may be displayed on the official vehicles of high-ranking authorities such as the Governor, Chief Minister, Speaker, and ministers.

The emblem may be printed in black, blue, green, or red, while the use of gold is restricted to top constitutional authorities like the Governor, Chief Minister, and Speaker.

These measures aim to protect the public from being misled by fake letterheads or unauthorized use of the emblem on vehicles. By restricting its use to authorized officials, the guidelines help people identify genuine documents. They also prevent misuse by private organizations, banks, and NGOs, thereby enhancing the credibility of government institutions. Additionally, the recommendation to use the emblem carefully in textbooks and educational materials helps avoid confusion about official publications. Overall, these guidelines strengthen the integrity and public trust in governance.

https://document.kerala.gov.in/documents/governmentorders/govtorder1603202618:20:10.pdf